How to sort by value in Google Sheets?

August 2024 · 4 minute read

Sorting data in Google Sheets is an essential function for organizing and analyzing large sets of information. While sorting by column headers is a common task, sorting by values within a column can also be very helpful. In this article, we will discuss how to sort by value in Google Sheets and address some related frequently asked questions.

Table of Contents

How to sort by value in Google Sheets?

To sort by value in Google Sheets, follow these simple steps:
1. Highlight the range of data you want to sort.
2. Click on “Data” in the menu bar.
3. Select “Sort range.”
4. Choose the column you want to sort by from the “Sort by” dropdown menu.
5. Lastly, select “Values” in the “Sort on” dropdown menu and choose the order (either A-Z or Z-A).

By following these steps, you can easily organize your data based on the values in a specific column.

FAQs:

1. Can I sort by multiple columns in Google Sheets?

Yes, you can sort by multiple columns in Google Sheets. Simply select the range of data you want to sort and choose multiple columns in the “Sort by” dropdown menu.

2. How do I sort data in descending order in Google Sheets?

To sort data in descending order, select “Z-A” in the “Order” dropdown menu when sorting by a column.

3. Can I sort by custom criteria in Google Sheets?

Google Sheets allows you to create custom sort criteria by using the “Create a new filter view” option in the data menu.

4. Is it possible to sort data alphabetically and numerically at the same time in Google Sheets?

Yes, you can sort data alphabetically and numerically at the same time by selecting the appropriate column types in the “Sort by” dropdown menu.

5. Can I sort by date values in Google Sheets?

Yes, you can sort by date values in Google Sheets by selecting the date column in the “Sort by” dropdown menu and choosing the order (either oldest to newest or vice versa).

6. How do I sort data in a specific range in Google Sheets?

To sort data in a specific range, highlight the desired range of data before following the sorting steps mentioned earlier.

7. Can I undo a sort operation in Google Sheets?

Yes, you can undo a sort operation by using the undo button in the toolbar or pressing Ctrl + Z on your keyboard.

8. Is it possible to sort data based on a custom formula in Google Sheets?

While Google Sheets does not have a built-in feature to sort data based on a custom formula, you can use the FILTER function to achieve similar results.

9. How do I sort data in Google Sheets without modifying the original data set?

To sort data without modifying the original data set, create a new filter view by selecting “Create a new filter view” in the data menu.

10. Can I sort data by color in Google Sheets?

Unfortunately, Google Sheets does not have a built-in feature to sort data by color. You would need to manually arrange the data based on color.

11. How do I sort data across multiple sheets in Google Sheets?

To sort data across multiple sheets, you would need to use the IMPORTRANGE function to bring the data into a single sheet and then sort it accordingly.

12. Can I sort data randomly in Google Sheets?

While Google Sheets does not have a built-in random sort function, you can use the RAND function in a separate column and then sort by that column to achieve a random sort.

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